DarID3 min read

    The same traveller, entered three times: how do you simplify check-in?

    Booking, Airbnb police form, guest file: organise check in in Morocco so guest information is entered only once.

    Three entries of the same traveller brought together into a single DarID traveller file.

    A scene familiar to many hosts and concierge services in Morocco:

    1. The booking arrives: you copy the name and dates into your schedule. 2. The traveller writes to you on WhatsApp: you ask them for a photo of their passport. 3. Upon arrival: you copy their information onto the police form, then once again into your tracking spreadsheet.

    This "triple entry" wastes time, increases the risk of errors, and scatters personal data. Here is how to simplify check-in.

    Why re-entry occurs so quickly

    The booking platform

    Airbnb or Booking handle the reservation and payment. They do not replace your duties as a host: thinking that an Airbnb booking exempts you from preparing the Airbnb police form is a frequent mistake.

    Messaging

    WhatsApp has become the natural channel for communicating with travellers. But a messaging app is not a filing system: photos of documents get mixed up with other exchanges.

    Paper or spreadsheets

    The paper form or the tracking file often remains the final destination. It forces you to copy everything yet again.

    The cost of this re-entry

    Transcription errors

    A misread digit in a passport number, an inverted date, a misspelled name: every manual copy adds a risk of inconsistency.

    Scattered personal data

    Keeping copies of documents on multiple phones or shared folders makes protecting them difficult. Law No. 09-08 requires limiting collection to what is necessary and securing access.

    A less fluid arrival

    Making a traveller wait while you copy their documents gives a dated image of hospitality.

    The simple method: one source, multiple uses

    To eliminate triple entry, reverse the logic with a digital check-in in Morocco.

    1. The traveller becomes the source

    Before arrival, they receive a link attached to their stay and complete their information themselves.

    2. Document scanning limits typing

    Reading the identity document can pre-fill certain fields. The traveller checks and corrects if necessary.

    3. The document is prepared from the same information

    The individual accommodation form, often called the police form, is prepared from data entered only once. To check the required sections, use our free police form generator.

    The host no longer copies: they verify a complete file.

    What DarID allows you to centralise today

    • a check-in link to share via WhatsApp, email, or platform messaging;
    • traveller information completed on mobile;
    • a structured signature with OTP verification;
    • the document and tracking for each stay in one place.

    Details are presented on the features page.

    Checklist before changing your organisation

    • list the places where you currently enter the same information;
    • identify what truly needs to be collected for each stay;
    • decide where the stay file should be located;
    • limit the people who have access to identity documents.

    Frequently Asked Questions

    Can Airbnb transmit the police form on my behalf?

    Do not work under this assumption. A booking platform and the host's obligations are two distinct subjects. Check the procedure applicable to your activity.

    How can you avoid typing errors on a passport number?

    Have the information entered by the traveller themselves, ideally with the help of document scanning, then have them confirm before validation.

    What happens to the form once completed?

    It is attached to the stay in your space and can be retrieved or downloaded according to your organisation and the applicable procedure.

    Sources

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